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Special  Rules  on  Cataloging 


i  t;  :3upplement  A.  L  A.  Rules — Advance  Edition 


I -2  I 


r-(^i<     1  nb    i.)3t:    yjf     I  ill:    K^t\l  t\n,)'  i    !■ 

OF  THE  LIBRARY  OF  CONGRESS 


Washington 

(government  Printing  Office 

Library  Division 

1  (;o6 


\K.S,    LIBRARY  OF  CONGRESS 


Special  Rules  on  Cataloging 


To  Supplement  A.  L.  A.  Rules — Advance  Edition 


1-21 


ISSUED  FOR  THE  USE  OF  THE  CATALOG   DIVISION 
OF  THE  LIBRARY  OF'CONGRESS 


Washington 

Government  Printing  Office 

Library  Division 

1906 


A<  L 


L.  C.  card,  6-35007 


PREFATORY  NOTE 


To  supersede  first  issue  of  May,  1903  (rules  1—2)  and  second  issue  of 
March,  1905  (rules  i-ii)  Corrections  and  amendments  which  affect  rules 
so  far  issued  on  cards  are  included  in  this  the  third  issue  in  pamphlet  form. 

Beginning  with  the  rules  for  "Collation"  and  "Series  note,"  dated 
April  20,  1903,  the  Catalog  Division  has  issued  and  will  continue  to  issue 
from  time  to  time  some  of  its  special  rules  and  illustrations,  mainly  supple- 
mentary to  Cutter  and  the  A.  L.  A.  rules. 

The  printed  rules  will  be  issued  in  two  forms : 

(i)   On  cards. 

(2)  In  pamphlet  form. 

A  copy  of  each  card  will  be  sent  free  of  charge  to  subscribers  to  the 
L.  C.  cards ;  copies  may  be  ordered  by  others  from  the  Card  Section  in  the 
same  manner  as  the  regular  cards.  The  price  will  be  the  same — two  cents 
for  the  first  card  and  one -half  cent  for  each  additional  card  required  for  any 
rule.  Cards  may  be  ordered  in  sets,  or  for  any  one  rule  by  quoting  name 
or  number  of  rule. 

A  copy  of  the  rules  in  pamphlet  form  will  be  sent  free  of  charge  to  sub- 
scribers to  the  cards.  Additional  copies  may  be  purchased  at  5  cents  each, 
from  the  Library  of  Congress  (to  be  charged  against  deposits  for  printed 
cards  if  desired)  or  from  the  Superintendent  of  Documents. 

•  Washington,  D.  C. 

April  JO,  igo6 


3G7G3'^ 


SPECIAL  RULES  ON  CATALOGING. 


COLLATION. 

(Rule  1,  printed  April  20,  1903— To  supplement  Cutter,  §  276-280,  and  A.  L.  A. 
rules,  Advance  edition,  §  67-73) 

The  collation  is  to  be  given  in  a  separate  line  immediately  after  the 
imprint  (i.  e.  after  place,  publisher,  and  date)  and  in  the  following 
order  :  1st,  paging ;  2d,  illustrations ;  3d,  size. 

I.    PAGING. 

1.  Paging  is  to  be  given  for  works  of  one  volume  only. 

2.  When  a  work  consists  of  more  than  one  volume,  give  the  number 

of  volumes.     If  the  volumes  are  paged  continuously,  add  a  note 
giving  the  paging : 

2  V.    24<='". 

Paged  continuously;  v.  1 :  v,  536  p.;  v.  2:  1  p.  1.,  537-999  p.,  2  1. 

3.  Give  unnumbered  printed  pages  in  brackets  : 

vi,  [4]-256  p. 
xiv,  [12],  450  p. 
8  p.  1.,  360,  [16j  p. 

4.  Give  unpaged  matter  as  leaves  when  one  side  of  the  leaf  is  blank  : 

xii  p.,  2  1.,  192  p. 
See  also  5. 

5.  Half-title,  title,  preface,   contents,   or  other  preliminary  matter, 

when  not  included  in  paging,  is  to  be  specified  as  preliminary 
leaves : 

3p.  l.,350p. 

Ip.  1.,  vip.,  1  1.,  608  p.,  2  1. 

When  the  actual  number  of  preliminary  pages  is  either  greater  or 
smaller  than  that  indicated  by  the  first  numbered  page,  write  : 

4  p.  1.,  [iii]-xii  p.     not  3  p.  1.,  xii  p. 

5  p.  1.,  XV- XX  p. 

but  vi,  351  p.     not  2  p.  1.,  [V]-vi,  351  p. 

6.  Give  numbered  leaves  as  follows  : 

218  numb.  1. 

10  p.  1.,  112  numb.  1.,  3  1. 

2  p.  1.,  X  p.,  180  numb.  1.,  4  p. 

7.  When  preface,  contents,  etc. ,  are  paged  in  Roman  write  : 

xii,  [13]-240  p.     not  240  p. 
See  also  5. 


SPECIAL  RULES  ON  CATALOGING 

COLLATION— Continued. 

8.  When  a  pamphlet  or  book,  bound  or  unbound,  has  no  other  title- 

page  than  the  cover-title,  this  is  to  be  included  in  the  collation : 

cover-title,  85  p. 
cover-title,  ill,  112  p. 
cover-title,  [3]-36  p. 
cover-title,  [V)-xiii  p. 
cover-title,  2  p.  I.,  40  p. 

9.  When  the  paging  is  very  complicated  it  is  generally  advisable  to 

give  the  total  in  brackets,  instead  of  the  separate  paginations, 
adding  as  a  note  : 

Various  paging. 

II.    ILLUSTRATIONS. 

Illustrations  are  to  be  given  in  the  following  order  and  form  : 
front.,  illus.*,  pi.*,  phot.,  port.,  map  {or  maps),  plan  (or  plans), 
facsim.,  tab.,  diagr.  When  there  is  more  than  one  plate,  por- 
trait, etc.,  and  the  number  is  not  specified  in  the  collation,  use 
the  plural :  fronts. ,  illus. ,  plates,  photos. ,  ports. ,  maps,  plans, 
facsims.,  tables,  diagrs. 

1.  When  the  illustrations  are  colored  write:    col.  front.,  col.  plates, 

facsims.  in  colors,  etc.,  etc.     In  the  case  of  maps  and  diagrams 
specify  only  when  important. 

2.  When  frontispiece,  plates,  maps,  etc.,  are  included  in  the  paging 

write : 

xvi,  357  p.  incl.  front.,  illus.,  plates. 

3.  a.  Any  illustration,  other  than  an  engraved  title,  facing  or  immedi- 

ately preceding  the  title-page  shall  be  designated  in  the  collation 
as  a  frontispiece,  thus  : 

front. 

front,  (port.) 
front,  (map) 

hut  not 

front,  (pi.) 

b.  When  the  book  contains  other  illustrations  of  the  same  character 
the  specification  after  "front."  is  to  be  omitted  : 

front.,  illus.,  plates,  ports. 

not 

front,  (port.)  illus.,  plates,  ports. 

c.  When  there  are  two  or  more  volumes,  all  or  some  of  which  have 
frontispieces,  write,  as  the  case  may  be: 

4  V.     fronts. 

2  V.     front,  (v.  2) 

5  v.     fronts,  (v.  1-2) 
10  V.     fronts,  (v.  1,  4) 


*  Illus.  as  here  used  stands  for  illustrations  in  the  text,  as  distinguished  from 
plates,  plate  meaning  whole  page  illustrations  printed  on  a  leaf  the  verso  of  which 
is  blank. 


SUPPLEMENTING  A.  L.  A.  RULES  7 

COLLATION— Continued. 

4.  When  the  number  of  plates,  maps,  etc.,  can  be  easily  ascertained, 

e.  g.  when  they  are  numbered,  hsted,  or  collected,  or,  if  dis- 
tributed through  the  text,  when  they  are  on  heavy  paper,  state 
the  number: 

a.  As  given  in  the  book: 

2  pi.,  Iv  maps, 
xliii  pi.,  8  maps, 
front.,  30  pi.  (facsim.) 
illus.,  10  facsim.  on  6  pi. 

When  the  actual  number  differs,  add  it  in  curves: 
Ixxx  {i.  e.  83)  pi.,  8  maps. 

b.  As  ascertained  by  count,  giving  the  number  in  Arabic  : 

30  pi.,  6  port.,  3  map.s. 

c.  When  there  are  two  or  more  volumes  and  the  plates,  etc. ,  are 
numbered  separately  in  each  volume,  give  the  total  in  Arabic 
figures,  thus: 

3  v.    40  pi. 

not 
3  V.    X,  xvl,  xiv  pi. 

d.  In  cataloging  an  imperfect  copy  give  in  the  collation  the  num- 
ber of  plates,  etc.,  which  the  book  should  contain,  and  in  a  note 
state  the  defects  of  the  copy  in  question. 

5.  When  the  illustrations  in  the  text  include  portraits,  maps,  facsim- 

iles, etc.,  ^uhich  form  an  important  feature  of  the  book  and  which 
would  not  otherwise  be  brought  out,  they  may  be  specified  in 
the  collation  as  follows  : 

2  p.  1.,  296  p.     illus.  (incl.  ports.,  maps,  facsims. ) 
iv,  348  p.     illus.  (incl.  ports.,  facsim.)  plates,  maps. 

When  portraits  or  any  other  particular  kind  of  illustrations  occur 
both  in  the  text  and  in  the  form  of  plates,  those  in  the  text  need 
not  be  specified: 

illus.,  ports. 
not  illus.  (incl.  ports.)  port. 

illus.  (incl.  maps)  ports.,  facsim. 
not  illus.  (incl.  ports.,  maps)  port.,  facsim. 

6.  For  mathematical  or  mechanical  diagrams  use  abbreviation  "diagr." 

not  "illus." 

III.    SIZE. 

1.  Give  the  height  of  a  book  (of  the  cover  if  bound)  in  centimeters, 
exact  to  one-half  centimeter.     Thus,  if  the  exact  height  be 

169°""  (m-y^-")  write  l?"". 

170°"°  (l?"™)  l?""". 

171°"°  (17.1'=°')  17"™. 

172"°>  (17.2<"°)  IT"^. 

173mm  (17.3em)  l7^om_ 

174mm   (17.4cm)  17Jc<n_ 

175mm   (17_  5cm)  ]7;cm. 

176°""  (U.Q''"')  17^°". 

177mm   h7.7cm)  17|cm_ 

178mm  (17.8'=°'^  IS"". 

179""^'  (17.9™')  18"". 

— 1* 


SPECIAL  RVLKS  ON  CATALOGING 

COLLATION— Continued. 

If  it  is  desired  to  give  the  exact  measurement  of  a  plate,  map,  or 
an  extraordinary  book  (e,  g.  "microscopic"  edition)  give  the  size 
in  milhmeters;  as, 
271  X  345"'". 

2.  When  books  are  '  *  narrow, "  "  square, "  or  "  oblong, ' '  or  otherwise 

of  very  unusual  size,  give  both  dimensions,  as: 
17  X  10°"  (a  narrow  book,  width  less  than  Vs  height) 
17  X  14"™  (a  square  book,  widtli  more  than  •V4  height) 
17  X  28°""  (an  oblong  book,  width  more  than  height) 

3.  When  there  are  two  or  more  volumes  of  the  same  work  diflfeiing  in 

size  write: 

2  v.     IS"""  (v.  2:  IS"'") 

5  V.     25'""  (v.  1,  4:  23"'") 

3  V.  in  1.     22'=°'  (v.  1-2:  IQ""") 

4.  When  several   pamphlets  or  works  of  different  sizes  are  bound 

together  write: 

Haddonfield,  N.  J. 

Grand  centennial  celebration,  July  4th,  1876,  at  Haddonfield, 
N.  J.     Programme.     Philadelphia,  W.  Mann,  printer  [1876j 

r4]  p.     IQ""".     [  With  (Clement,  John]  Revolutionary  reminiscences  of 
Camden  County.     Camden,  N.  J.,  1876.     25'""] 

5.  In  the  case  of  serials  varying  sizes  may  be  indicated  thus: 

24  v.    18-24""". 

The  extra  size  of  a  given  volume  or  volumes  may  be  specified,  when 
practicable,  in  the  contents  or  in  a  note. 

6.  When  an  atlas  or  a  portfolio  of  plates  accompanying  any  given 

work  is  not  to  be  cataloged  separately,  it  is  to  be  noted  imme- 
diately after  the  collation  of  the  work  itself. 

a.  When,  as  is  usually  the  case,  the  atlas  and  the  work  are  of  dif- 
ferent sizes  write: 

3p.  1.,  lOOp.     illus.     25"'".     and  atlas  of  40  pi.     27^"-". 

4  v.     24"°>.     and  portfolio  of  24  pi.     30"°. 

ixp.,  1  1.,  360p.,  1  1.     front.,  illus.     18"'".     and  atlas.     23x25""". 

5  V.     20""'.     and  atlas  of  18  pi.,  14  maps.     28""". 

b.  When  they  are  of  the  same  size  write: 

2  V.     and  atlas.     24""". 

1  p.  1.,  vii,  400  p.     and  atlas.     26"'". 

SERIES  NOTE. 

(Rule  2,  printed  April  20,  1903) 

I.  The  series  note  is  to  be  given  immediately  after  the  collation  in  the 
form  in  which  it  occurs  on  the  t.-p.  Its  omission  from  the  title 
is  to  be  denoted  by  elision  marks  (...) 

Hale,  Susan. 

. .  .  The  story  of  Mexico,  by  Susan  Hale.     New  York,  G.  P. 

Putnam's  sons;   [Ctc,  etc.]  1889. 

xvi,  428  p.     col.  front.,  illus.,  fold.  map.      20""".      (The  story  of  the 
nations,     ^v.  23]) 


SUPPLEMENTING  A.  L.  A.  RULES  9 

SERIES   NOTE— Continued. 

Thilenius,  G[eorg] 

, . .  Ethnographische  ergebnisse  aus  Melanesien.  Von  Dr.  G. 
Thilenius  . . .  Halle,  Druck  von  E.  Karras;  Leipzig,  In  com- 
mission bei  W.  Engelmann,  1902- 

V.    illus.,  pi.,  fold.  map.    32"'".    (Novaacta.    Abh.  der  Kaiserl.  Leop.- 
Carol.  deutschen  akademie  der  naturforscher,  bd.  lxxx,  nr.  1-     ) 

II.  When  the  series  is  not  given  on  the  t.-p.  the  form  in  which  it 

appears  is  to  be  specified  as  follows  : 

1.  When  it  occurs  on  a  special  t.-p.,  on  the  half-title,  or  on  the 

cover,  write  in  the  usual  place : 

a.  {Added  t.-p.:  Les  litteratures  populaires  de  toutes  les  nations  ... 

t.   XLIV) 

b.  {Half-title:  ...  Early  English  text  society.    Extra  series,  no.  lxxxii. 

1901) 

c.  {Half-title:  Riverside  edition.     The  writings  of  ...  Whittier,  v.  7) 

d.  {On  cover:  True  stories  of  great  Americans) 

e.  {On  cover:  The  complete  writings  of  Theodore  Roosevelt) 

Repeat  the  author's  name  in  the  series  note  when  the  latter 
would  otherwise  be  ambiguous,  thus: 

Perez  Galdds,  B[enitO]  1845- 

Miau;  por  B.  Perez  Galdos.     Madrid,  Impr.  de  la  Guir- 
nalda,  1888. 

432  p.     ID"".     {On  cover:  Novelas  espanolas  contemporaneas  por 
B.  Perez  Galdos) 

If  the  authorship  is  seK-evident,  omit  the  author's  name ;  as, 
{Half-title:  Complete  works  ...  v.  8) 

not 
{Half-title:  Complete  works  of  William  "Wordsworth,  v.  8) 

When  the  series  entry  is  other  than  a  title  entry,  i.  e.  an  entry 
under  author,  editor,  publisher,  society,  etc.,  the  latter  should 
be  included  in  brief  form  in  the  series  note,  thus : 

Hawes,  Stephen,  d.  1523? 

The  pastime  of  pleasure  ...  by  Stephen  Hawes  . .  -     Lon- 
don, Printed  for  the  Percy  society,  by  T.  Richards,  1845. 

2  p.  1.,  xii,  220  p.    19^"'".     {Added  t.-p.:  Fercy  society.    Early  Eng- 
lish poetry  ...  1846.     vol.  xviii) 

2.  When  the  information  is  obtained  from  publisher's  list  in  the 

book,  or  from  outside  sources,  use  brackets  instead  of  curves;  as, 

(International  scientific  series,  v.  15] 

III.  When  the  series  title  occurs  both  on  the  regular  t.-p.  and  on  a 

separate  t.-p.  the  following  form  is  to  be  used: 

Aust,  Emil. 

. . .  Die  religion  der  Romer.  Von  Emil  Aust.  Miinster  i.  W., 
Aschendorff,  1899. 

viii,  268,  (1]  p.  24^"™.  {Added  t.-p.:  Darstellungen  aus  dem  gebiete 
der  nichtchristlichen  religionsgeschichte.     xiii) 

Series  title  also  at  head  of  t.-p. 


10  SPECIAL  RULES  ON  CATALOGING 

CALL  NUMBERS. 

(Rule  3,  printed  Aug.  12,  1903) 

1.  When  a  book  is  a  complete  and  independent  publication,  is  not 

bound  with  another  work  and  not  issued  as  part  of  a  periodical, 
series  or  other  publication,  the  call  number  for  the  book  is  to  be 
written  in  the  upper  left  corner  of  the  catalog  card. 

2.  When  a  book  is  bound  with  another  work  or  issued  as  part  of  a 

serial  or  other  publication,  and  the  latter  is  kept  together  as  a 
set,  the  call  number  is  not  to  be  written  in  the  upper  left  corner 
of  the  card  but  in  the  left  margin  opposite  the  series  note  or  title 
of  the  work  with  which  the  book  in  question  is  found. 

Examples : 

Conway,  J[ames]  J. 

. . .  The  beginnings  of  ecclesiastical  jurisdiction  in  the  arch- 
diocese of  St.  Louis,  1764-1776.  By  Rev.  J.  J.  Conway,  s.  j. 
St.  Louis,  The  Society,  1897. 

F461  40  p.    illus.  (incl.  port.,  map)    23'='".    (Missouri  historical  society.    [Col- 

.M66       lections,  v.  1]     no.  14) 

Muntz,  Eugene,  1845-1902. 

. . .  Recherches  sur  I'oeuvre  archeologique  de  Jacques  Grimaldi. 
{In  Duchesne,  L.   [M.  0.]   Etude  sur  le  Liber  pontificalis  . . . 
^Q         Paris,  1877.     231'=°'.     p.  225-269) 

Bibl.  Bibliotheque  des  Ecoles  fran^'aises  d'Athcnes  et  de  Rome,  fasc.  1,  ii. 

3.  Call  numbers  are  to  be  placed  on  all  series  cards.     When  the  series 

is  kept  together  write  the  call  number  in  the  upper  left  corner. 
When  the  various  works  are  separately  classified  and  shelved 
with  the  different  subjects,  the  call  numbers  for  th^  individual 
works  are  to  be  placed  in  the  left  margin  opposite  the  titles  to 
which  they  refer. 

When  the  Library  has  two  sets  of  a  series,  the  first  of  which  is  kept 
together  and  the  volumes  of  the  second  are  classified  and  shelved 
separately  according  to  their  respective  subjects,  the  call  numbers 
for  the  individual  volumes  of  this  second  set  are  to  be  given  on 
the  card  or  cards  containing  the  summary  of  the  set,  thus: 

The  Library  has  a  second  set,  the  volumes  of  which  are  shelved  accord- 
ing to  subjects,  as  follows : 

Z154.A54  =  v.  1. 
GE135.S12  =  v.  2. 
GL254.G32  =  v.  3^. 

In  listing  the  second  set  the  titles  of  the  individual  volumes  are  not 
to  be  repeated  when  the  volume  numbers  are  ascertainable. 
When  the  volumes  are  not  numbered,  the  second  set  is  to  be 
listed  in  the  briefest  manner,  by  giving  the  call  numbers  of  the 
individual  volumes  in  conjunction  with  author's  name  or  brief 
title.     These  cases  are  always  to  be  referred  to  the  reviser. 


SUPPLEMENTING  A.  L.  A.  RULES  11 

ANNOTATION. 

(Rule  4,  printed  Jan.  7,  1904) 
The  distinction  between  cataloging  and  the  more  strictly  bibliographi- 
cal work  of  annotation  is  not  to  be  lost  sight  of.  It  should  be  borne 
in  mind  that  the  ideal  entry  for  the  card  catalog  is  the  one  in  Avhich 
everything  (author,  title,  collation,  necessary  notes  and  added  entries) 
can  go  on  a  single  printed  card,  which  usually  will  carry  as  much 
as  the  face  of  two  or  three  manuscript  cards,  or  of  two  cards  with  an 
average  number  of  added  entries  on  the  back.  Naturally,  certain 
old  and  rare  books,  collected  works  and  books  covering  a  large  num- 
ber of  subjects  will  need  fuller  treatment  and  consequently  require 
a  second  or  third  printed  card.  But  reprints  can  not  be  treated  with 
the  same  degree  of  fullness,  and  long  notes  on  modern  works  in  gen- 
eral are  to  be  avoided. 


RECATALOGING. 

(Rule  5,  printed  Jan.  7,  1904) 

1.  By  classes. — Sections  will  be  assigned  for  recataloging  in  the  order 

of  their  sequence  on  the  shelves.  The  shelf-hst  sheets  for  any 
given  subdi\dsion  are  to  serve  as  a  guide  in  the  withdrawal  of 
cards  from  the  official  and  pubhc  catalogs.  The  following  desig- 
nations have  been  used  in  the  shelf-list : 

A  check  mark  (  J )  above  the  entry  word  denotes  that  the  work  is  rep- 
resented bj'  a  ms.  card  or  cards  in  the  old  author  catalog  only. 

The  abbreviation  "cat."  in  the  first  column  denotes  that  the  card  has 
been  printed,  new  numbers  and  subject  headings  assigned. 

The  abbreviation  "T.  C."  denotes  that  a  temporary  entry  has  been 
written  for  some  pamphlet  or  ephemeral  publication  which,  while 
classified,  is  not  to  be  regularly  cataloged  unless  approved  by  the 
reviser. 

N.  B. — As  a  rule,  no  cards  are  to  be  withdrawn  when  titles  are  checked 
."cat."  or  "T.  C."  The  books  are  nevertheless  to  be  removed  from 
the  shelves  in  order  that  the  section  may  be  retained  intact. 

2.  When  cards  have  been  printed,  but  the  main  card  in  the  official 

catalog  shows  that  no  subject  has  been  assigned,  or  that  only 
one  or  more  preliminary  subject  headings  have  been  assigned 
(indicated  by  the  abbreviation  "p.  s.")  and  that  call  numbers 
are  to  be  changed,  the  procedure  is  as  follows  : 

(a)  All  author  and  subject  cards  in  the  oflScial  catalog,  i.  e.  all  cards 

which  contain  shelf-marks,  are  to  be  withdrawn. 

(b)  The  main  card  is  to  be  compared  with  the  book  in  order  that  attention 

may  be  called  to  possible  discrepancies  and  errors.  If  no  actual 
error  is  found  and  no  subject  headings  are  to  be  added,  the  changes 
to  be  made  are  usually  the  following :  1.  The  shelf-mark*  is  to  be 
changed.  2.  The  author's  name  is  to  be  inserted  in  the  title  in 
the  form  in  which  it  appears  on  the  title-page  3.  The  imprint, 
collation  and  series  note  are  to  be  made  to  agree  with  the  printed 
rules  (Suppl.  rules  1-2,  April  20,  1903,  and  12,  Aug.  30,  1905)  The 
cards  are  then  to  be  forwarded  to  the  section  charged  with  addi- 
tions and  corrections  of  cards  in  the  public  catalog. 

*In  copying  shelf-marks  which  contain  a  decimal  figure  in  the  section  number, 
write  the  decimal  on  a  separate  line,  e.  g.  DA308        not  DA308.5, 

,5 


12  SPEC  FA  L  BULKS  ON  CATALOGING 

RECATALOGING— Continued. 

(c)  When  no  subject  or  only  a  preliminary  subject  or  subjects  have  been 
assigned,  the  necessary  headings  are  to  be  added,  the  letters 
"n.  s."  being  prefixed  to  each.  The  cards  are  thereupon  to  be 
forwarded  with  the  book  to  the  reviser,  in  order  to  insure  revision 
of  all  new  subject  headings, 

3.  When  the  entry  has  not  been  printed,  all  cards  from  the  old  author 

catalog,  as  well  as  from  the  official  catalog,  are  to  be  -withdrawn. 
In  preparing  the  main  card  for  printing  it  is  to  be  submitted  to  a 
careful  revision  by-  the  cataloger  as  well  as  the  reviser.  It  is  not 
to  be  rewritten  provided  the  necessary  additions  and  corrections 
can  be  made  without  impairing  the  legibility  of  the  entry. 

N.  B. — Cards  in  the  old  author  catalog  marked  with  a  "C"  in  the  upper 
right-hand  corner  are  represented  by  typewritten  copies  in  the  official 
catalog.  In  the  latter  any  date  earlier  than  Jan.  1,  1900,  stamped  on 
the  face  of  the  card  indicates  that  a  copy  is  to  be  found  also  in  the  old 
author  catalog. 

4.  When  books  are  missing  the  following  method  of  procedure  is  to 

be  observed  :  If  no  other  entry  than  the  one  in  the  old  author 
catalog  is  found,  the  cards  are  to  be  withdrawn  and  copied  on 
standard-size  "temporary  cards"  for  the  public  catalog  as  nearly 
as  possible  in  accordance  with  the  present  form  of  entry.  The 
old  (large)  card  is  to  be  retained  as  a  memorandum  and  to  be 
turned  over  to  the  Chief  of  the  Division.  Abridged  copies  will 
be  made  for  the  official  catalog  and  card  shelf- list.  (Catalogers  are 
not  to  make  these  copies)  The  date  on  which  the  book  is  found 
to  be  missing  is  to  be  penciled  in  the  left  margin  of  each  card. 

5.  When  works  have  been  analyzed,  care  must  be  taken  to  withdraw 

all  added  entries,  analyticals  and  cross-references.  In  the  old  author 
catalog,  particularly  Avhen  the  authors'  surnames  have  been  under- 
scored in  the  contents,  a  search  is  to  be  made  for  analytical 
entries.  When  these  are  found  the  reviser  shall  decide  on  one 
of  two  courses : 

(a)  Analyticals  to  be  witlidrawn  and  revised  for  printing. 

(b)  Analyticals  to  be  withdrawn  and  copied  for  the  public  catalog,  but 

not  to  be  revised  for  printing. 

6.  In  cataloging  a  new  accession  of  which  the  Library  alread}'"  pos- 

sesses one  or  more  editions,  the  latter  are  to  be  recataloged  imme- 
diately, provided  they  bear  the  shelf-marks  of  the  new  classifica- 
tion. 

7.  Information  of  any  kind  concerning  author,  book,  edition,  etc., 

given  on  old  cards,  whether  in  the  form  of  notes  or  incorporated 
in  the  entry,  must  not  be  ignored  in  rewriting  entries  or  adding 
to  them  ;  it  is  never  to  be  canceled  without  being  referred  to  a 
reviser. 

Note. — The  above  will  replace  the  corresponding  rules  of  Sept.  28,  1901, 
Dec.  26,  1901,  Marcli  7,  1902,  and  Feb.  28,  1903. 


SVPPLEMENTLXG  A.  L.  A.  RULES  13 

ADDED  ENTRIES  {noi  including  subject  cntj'ies '=' ) 

(Kule  6,  printed  Jan.  7,  1904) 

Hereafter  the  added  entries  for  joint  authors,  editors,  translators,  etc. , 
are  to  appear  on  the  face  of  the  printed  card.  Special  care  is  there- 
fore to  be  taken  to  write  these  entries  on  the  back  of  the  card  in  the 
exact  form  in  which  they  are  to  appear  as  headings  in  the  catalog. 
They  should  also  be  numbered,  in  black  ink,  in  the  order  of  their 
importance,  so  that  they  may  be  easily  distinguished  from  other 
notes.     The  following  abbreviations  will  be  used : 

joint  author  (not  abbreviated) 
compiler       =  comp. 
editor  =  ed. 

joint  editor  =  joint  ed. 
illustrator    =  iilus. 
publisher     =  pub. 
translator    =  tr. 

Examples  : 

Hill,  Alfred  E.,  joint  author. 
Hill,  Arthur  F.,  joint  author. 
Hayes,  Matthew  Horace,  1842-        ed. 
Bourqnelot,  Louis  Felix,  1815-1S()8. 
Louandre,  Charles  Leopold,  /».  1812. 
jNIaury,  Louis  Ferdinand  Alfred,  1817-1892. 

Daughters  of  the  American  revolution.     Ohio.     Western  Reserve  chap- 
ter, Cincinnati. 
Chesnutt,  Charles  Waddell,  1858-        reporter. 
Vernet,  Joseph  i.  e.  Claude  Joseph,  1712-1798,  illus. 
Hue,  Jean  Frangois,  1751-1823,  illus. 
Florence.     Santa  Croce  {Monastery) 

GEOGRAPHIC   HEADINGS. 

(Rule  7,  printed  Jan.  8,  1904— To  supplement  Cutter,  §  33-35) 

The  following  classes  of  geographic  divisions  are  entered  under  the 
name  of  the  place,  followed  by  the  name  of  the  country  (not  by  the 
name  of  the  province  or  smaller  division) : 

1.  City,  town,  borough,  commune,  etc. 

2.  County,  "arrondissement,"  etc. 

0.  State,  province,  "departement,"  etc. 

Examples  : 

Alexandria,  Egypt. 

Alexandria,  Scotland. 

Alpes,  Hautes-,  France  {Dcpt.) 

Alpes-Maritimes,  France  {Dcpt.) 

Cork,  Ireland  {City) 

Cork,  Ireland  {County) 

Cumberland,  Fng. 

Victoria,  Australia  {Province) 

Exceptions  : 

1.  City,  town,  borough,  commune,  etc. 

(a)  Enter  largest  or  best  known  city  of  its  name  without  further  desig- 
nation, e.  g.: 
Chicago. 
London. 

New  York  ( at]/) 
Paris. 

Quebec  {City) 
If  in  doubt,  follow  with  name  of  country. 


A. 

I. 

II. 

B. 

I. 

C. 

I. 

II. 

III. 

D. 

I. 

11. 

E. 

I. 

II. 

F. 

I. 

^Subject  entries  precede  and  are  numbered  in  Arabic;  added  entries  follow, 
numbered  in  Roman. 


14  SPECIAL  RULES  ON  CATALOGING 

GEOGRAPHIC   HEADINGS— Continued 

Exceptions — Continued. 

1.  CiUj,  toirn,  borough,  commune,  etc. — Continued. 

(b)  Enter  towns,  etc.,  in  the  United  States  as  follows  : 
Bayonne,  N.  J. 
not  Bayonne,  U.  S.  {N.  J.) 

2.  County,  " ari^ondissement,"  etc. 

Enter  counties  in  the  United  States  as  follows : 
Washington  Co.,  Ohio. 
Washington  Co.,  Pa. 
Washington  Co.,  Vt. 

Two  or  more  places  of  the  same  name  in  a  given  country  or  state  are 
to  be  distinguished  by  the  addition,  in  curves,  of  the  name  of  the 
province,  "departement, "  county,  etc.,  of  the  place  in  question,  e.  g.: 

Athies,  France  {Aisne) 

Athies,  France  {Pas-de- Calais) 

Athies,  France  (Somme) 

Bradford,  Eng.  {Devonshire) 

Bradford,  Fng.  {Northumberland:  Berwick-upon-Tiveed  div.) 

Brsidiord,  Eng.  {Northumberland:   Wansbeck  div.) 

Bradford,  Eng.  {  Yorkshire) 

Templemore,  Ire.  { Co.  Mayo) 

Templemore,  Ire.  { Co.  Tipperary) 

Victoria,  Can.  (^Alberta) 

Victoria,  Can.  {B.  C.) 

Washington,  Eng.  {Durham) 

Washington,  Ohio  (^Fayette  Co.) 

Washington,  Olvlo  {Guernsey  Co.) 

TREATIES,  and  negotiations  udth  foreign  powers. 

(Rule  8,  printed  Jan.  8,  1904— Augmenting  A.  L.  A.  rules,  Advance  edition,  §  13) 

Enter  treaties  under  the  first  party  named  on  the  title-page,  with  sub- 
heading :  Treaties,  etc. ,  and  with  added  entry  under  the  other  party 
or  parties.  References  are  to  be  made  from  the  name  of  the  place 
when  the  treaty  is  commonly  called  by  that  name,  and  from  any 
other  usual  appellation. 

Added  entries  are  to  be  made,  when  necessary,  for  the  countries,  with 
sub-headings :  Dept.  of  state;  Foreign  office;  MinisCere  des  affaires 
etrangeres,  etc.,  and  for  editors,  compilers,  translators,  etc. 

The  entries  under  the  different  countries  are  to  be  arranged  in  two 
general  groups : 

I.  Collections. 

II.  Chronological  series. 

c/.  British  museum  Catalogue — England,  col.  297-343. 

Examples  : 

I.  France.     Treaties,  etc. 
U.  S.     Treaties,  etc. 

II.  France.     Treaties,  etc.,  13S0-1422  {Charles  VT) 
France.     Treaties,  etc.,  1899-1906  {Louhet) 
Gt.  Brit.     Treaties,  etc.,  1509-1547  {Henry  VIII) 
Gt.  Brit.     Treaties,  etc.,  1649-1658  {Cromwell) 
U.  S.    Treaties,  etc.,  1861-1865  {Lincoln) 


SUPPLEMENTING  A.  L.  A.  RULES  15 

VISITATIONS,   HERALDIC. 

(Rule  9,  printed  May  12, 1904) 

Enter  heraldic  visitations  under  the  name  of  the  herald  or  king  of 
arms  who  makes  the  visitation,  with 

I.  Added  entries — 

1.  For  other  heralds  assisting  in  or  continuing  the  visitation ; 

also  for  editor. 

2.  For  the  college  or  king  of  arms. 

a.  England.     College  of  arms.     (For  English  visitations  made 

under  the  direction  of  the  College  of  arms) 

b.  Scotland.     Lyon  king  of  arms.     (For  Scottish  visitations 

made  under  the  direction  of  Lyon  king  of  arms) 

c.  Ireland.     Ulster  king  of  arms.      (For  Irish  visitations  made 

under  the  direction  of  Ulster  king  of  arms) 

II.  Subject  entries,  including  the  form  entry  :  Visitations,  Heraldic. 

(Rule  10,  printed  Jan.  26,  1905) 


A   a 

a 

I    i 

i 

C    c 

i- 

T)    !> 

Final,  disre- 
garded. 
In  middle,  " 

B    6 

b 

II  ft 

I 

T      T 

t 

LIh 

y 

B     B 

V 

K    K 

k 

y  y 

u 

B     B 

t 

r   r 

g 

JI  Ji 

I 

0)  (J) 

f 

'B'fe 

te 

A    A 

d 

Mm 

m 

X   X 

kh 

3     3 

e 

E   e 

e 

Hh 

n 

^  ^ 

ts 

IOk) 

fu 

mm 

zh 

0  0 

0 

H  ^ 

cJi 

a  H 

til 

3      3 

z 

Hn 

P 

nim 

sh 

e  e 

f 

H  n 

i 

Pp 

r 

n];n^ 

sJich 

y  V 

y 

16  SPECIAL  RULES  ON  CATALOGING 

TRANSLITERATION— M;^.;;^  Greek. 

(Rule  11,  printed  Jan.  26,  1905) 

A,  a  =  A,  a  I,     t    =  I,       i  'P,  /5  =  Rh,    rh  (see  note) 

B,  ^  ^  B,  b  (see  note)       K,    K  =  K,    k  %   (T  =  S,   S 

r,  y  =  G,  g  (J^"^°7^J''   A,  X  =  L,    1  T,  r  =  T,  t 

A,  8  =  D,  d  "'  ^    "      M,  /A  =  M,  m       T,  v  =  Y,  y 
E,  €  -=  E,  e  N,  1/  =  N,  n        <I),  (/>  =  Ph,  ph 

Z,     ^  =  Z,    Z  H,    ^  =  X,   X  X,  ;y  =  Ch,  ch  (see  note) 

H,   17  =  E,   e  (see  note)       O,    O  =  O,   O  ^,  x//  =  Ps,    pS 

®,   e  =  Th,  th  n,  TT  ==  P,    p  i^e)   ft,  w  =  O,   o 

At,   at  =  Ai,    ai         Av,  av  =  Ay,  ay         Hu,  -qv  =  Eu,  eu 
Au,  av  =  All,  au        Ev,   eu   =  Eu,  eu         Ov,  ov  =  0u,  ou 
Spiritus  asper  (')  =  h;  e.  g.  'F/ratpCa  =  Hetairia. 

Note. — Certain  exceptions  are  reserved.  Names  of  Greek  writers  who  have  published 
books  in  any  of  the  western  European  languages  and  are  better  known  under  a  form 
of  name  transliterated  differently  may  be  given  in  that  form.  The  exceptions 
involve  chiefly  the  transliteration  of  the  following  letters  : 

1.  B,  /3  transliterated  by  V,  v.  4.   H,  ij  transliterated  by  I,  i. 

2.  'P,  p  tran.sliterated  by  R,  r  only.  5.   w  (after  n)  transliterated  by  b. 

3.  X,  X  transliterated  by  H,  h. 

f.^.  BXdxoj=Vlachos  ;  'Pa7/ca/397S=Rankabe.s  (Rangabe) ;  XapaXa/i7njs=IIaralambis. 

IMPRINT. 

(Rule  12,  printed  Aug.  30,  1905 — Supplementing  A.  L.  A.  Advance  ed.,  sect.  61-66; 
Cutter,  4th  ed.,  sect.  257-275) 

The  imprint  is  to  be  given  in  the  following  order  :  1st,  place  ;  2d,  pub- 
lisher, printer,  or  bookseller;  3d,  date. 

Certain  works  such  as  incunabula  and  the  like  are  excepted,  when  for 
special  reasons  the  imprint  is  best  given  in  a  form  and  order  suited  to 
the  peculiarities  of  the  case. 

The  actual  place  of  publication,  if  ascertainable,  is  always  to  be  given, 
whether  it  appears  on  the  t.-p.  or  not.  In  the  latter  case  it  is  to  be 
added  in  brackets  after  the  imprint  as  found  on  the  t.-p. 

].  Books  published  in  the  United  States. — When  more  than  two  places 
and  publishers  are  named  on  the  t.  -p. ,  give  the  first-named  place 
and  i^ublisher,  followed  by  one  other,  the  choice  of  the  latter  being 
determined  by  the  relative  importance  of  the  several  places  and 
pubUshers,  Ne^^'  York  or  Boston  to  be  preferred. 

Examples. 

When  the  t.  -p.  reads  : 

Published  by  J.  A.  Bancroft  &  co.,  Philadelphia,  J.  W.  Schermerhorn 
&  CO.,  New  York,  C.  G.  Cooke,  Boston,  Hendricks  &  Potter,  St. 
Louis,  Speakman  &  Proctor,  Chicago,  1867. 

Gice:  Philadelphia,  J.  A.  Bancroft  &  co. ;  New  York,  J.  W.  Schermerhorn 
&  CO.;  [etc.,  etc.]  1867. 


SUPPLEMENTING  A.  L.  A.  RULES  17 

IMPRINT— Continued. 

But  if  the  t.  -p.  reads  : 

Leach,  Shewell  &  Sanborn,  Boston,  New  York,  Chicago,  1890. 
Give:  Boston,  New  York  [etc.]  Leach,  Shewell  &  Sanborn,  1890. 

Or,  if  the  t.-p.  reads  : 

Buffalo,  Chicago,  New  York,  Charles  Wells  Moulton,  1890. 
Give:  Buffalo.  New  York  (etc.,  C.  W.  Moulton,  1890. 

.  Boohs  'published  abroad. — If  more  than  one  place  and  publisher  be 
named  on  the  t.-p.,  give  the  first,  followed  by  [etc.,  etc.,  unless 
one  of  the  others,  usually  distinguished  by  position  or  type,  is 
known  to  be  the  actual  place  of  publication.  In  that  case  the 
latter  is  to  be  given  first. 
If,  in  addition  to  the  foreign  places  named  on  the  t.-p.,  one  or 
more  places  in  the  United  States  be  given,  the  cataloger  shall  in- 
clude one  of  the  latter,  preferably  New  York. 

Examples. 

When  the  t.  -p.  reads  : 

London,  David  Nutt,  Dulau  &  co.,  Sampson  Low  &  co.  Agencies  for 
America:  New  York,  E.  Steiger  &  co..  The  International  co.,  Chi- 
cago, Muhlbauer  &  Behrle,  Boston,  Charles  Schijnhof.  Heidelberg, 
Julius  Groos,  1890. 

Give:  Heidelberg,  J.  Groos ;  New  York,  E.  Steiger  &  co. ;  [Ctc,  etc.]  1890. 

When  the  t.  -p.  reads  : 

Paris,  (Toupil  &  c'*;  London,  Simpkin,  Marshall,  Hamilton,  Kent  &  co., 
ltd.,  1898. 

Give:  Paris,  Goupil  &  c'^  [etc.,  etc.]  1898. 
If  the  t.  -p.  reads  : 

The  Societe  universelle  lyrique,  London,  Paris,  Berlin,  Philadelphia, 
1899. 

Give:  London,  Philadelphia  [etc.]  The  Soci6t6  universelle  lyrique,  1899. 

Tico  or  more  places  and  publishers. — Indicate  the  omission  of  both  a 
place  and  publisher  by  jCtc.,  etc.,  immediately  preceding  date 
and  separated  from  the  last-named  publisher  by  a  semicolon. 

Example. 

When  the  t.  -p.  reads  : 

Published  by  J.  A.  Bancroft  &  co.,  Philadelphia,  J.  W.  Schermerhorn 
&  CO.,  New  York,  C.  G.  Cooke,  Boston,  Hendricks  &  Potter,  St. 
Louis,  Speakman  &  Proctor,  Chicago,  1867. 

Give:  Philadelphia,  J.  A.  Bancroft  &  co.;  New  York,  J.  W.  Schermer- 
horn &  CO.;  [etc.,  etc.]  1867. 

See  also  illustration  under  2.  Books  published  abroad. 

Two  or  more  places,  publisher  the  same. — Indicate  the  omission  of  a 
place  from  the  imprint  by  [CtCj  after  the  last  place  given. 

Examples. 

When  the  t.-p.  reads  : 

Buffalo,  Chicago,  New  York,  Charles  Wells  Moulton,  1886. 
Give:  Buffalo,  New  York  [etc.]  C.  W.  Moulton. 


18  SPECIAL  RULES  ON  CATALOGING 

IMPRINT— Continued. 

Or,  if  the  t.  -p.  reads  : 

The  Societe  universelle  lyrique,  London,  Paris,  Berlin,  Philadelphia,  1899. 
Give:  London,  Philadelphia  [etc.]  The  Societe  universelle  lyrique,  1899. 

5.  One  place  ivith  two  or  more  ])ublishers. — Indicate  the  omission  of  a 

publisher's  name  by  [etc.]  after  the  last  name  given. 

Example. 

When  the  t.-p.  reads  : 

London,  David  Nutt,  Dulau  &  co.,  Sampson  Low  &  co.,  1890. 
Give:  London,  D.  Nutt  [etc.]  1890. 

6.  Two  places  connected  by  and,  und,  et,  etc.,  dash  (-)  or  other  device, 

with  publisher's  name  either  preceding  or  following. — Give  imprint 
in  the  usual  order  and  include  the  conjunction  : 

Leipzig  und  Wien,  Bibliographisches  institut,  1900. 
Arnhem-Nijmegen,  E.  &  M.  Cohen  [1899] 

7.  Public  documents. — In  state  and  city  publications,  especially  those  of 

serial  character,  when  there  are  frequent  changes  of  place  and 
publisher  (or  printer),  omit  publisher.  Give  the  name  of  the 
first-mentioned  place,  followed  by  [Ctc,  using  pencil  when  the  first 
volume  of  the  series  is  lacking,     cf.  Rule  for  Periodicals. 

8.  Imprints  without  publisher' s  or  printer's  name. — If  the  name  of  neither 

publisher  nor  printer  appears  on  the  t.-p.  but  the  printer's  name 
is  given  on  the  verso  of  the  t.-p.,  at  the  end  of  the  volume,  or 
elsewhere  in  the  book,  this  information  is  to  be  supplied  in 
brackets  even  though  the  name  of  the  publisher  is  ascertainable. 
Thus,  if  the  volume  has  only  "Washington,  1882"  as  imprint, 
but  on  the  verso  of  the  t.-p.  "Baltimore,  AV.  K.  Boyle,  printer," 
Give:  Washington  [Baltimore,  W.  K.  Boyle,  printer]  1882. 

If,  on  the  contrary,  the  t.  -p.  has  a  full  imprint,  as  ' '  New  York, 
The  Macmillan  company,  1898,"  and  on  the  verso  "New  Era 
printing  co.,  Lancaster,  Penna.,"  no  notice  of  the  latter  is  ordi- 
narily to  be  taken  in  cataloging.  When  bibliographically  im- 
portant or  otherwise  of  interest,  the  printer's  name  should  be 
added ;  as, 

London,  N.  Triibner  [Colombo,  S.  J.  A.  Skeen,  printer] 
Paris,  Dentu  [Guernsey,  Imprimerie  universelle] 

9.  Addition  of  name  of  state  or  countrii  after  place  of  publication. — When 

the  place  of  publication  is  not  well  known  or  is  one  of  several 
cities  of  the  same  name,  the  cataloger  should  add  the  abbrevia- 
tion of  the  state  or  country,  bracketing  it  if  it  does  not  appear  on 
the  t.  -p. ;  as, 

Amherstburg  [Ont.];  Rome  [N.  Y.];  Rome  [Ga.j 

It  is  unnecessary  to  add  state  or  country  abbreviations  after  the 
names  of  the  principal  cities,  as  New  York,  Philadelphia,  Lon- 
don, Paris,  etc. ,  though  they  are  to  be  given  if  they  occur  on  thQ 
t.-p. 


SUPPLEMENTING  A.  L.  A.  RULES  19 

IMPRINT— Continued. 

10.  Dissertations. — a.    Follow  t. -p.,  giving  place,  printer's  (respectively 

publisher's)  name  in  shortest  form,  and  date.  b.  When  place 
and  date  (without  publisher  or  printer)  are  followed  by  printer's 
address,  i.  e.  by  another  place  with  printer's  name,  give  only  the 
first ;  ('.  g. 

a.  Halle  a.  S.,  Drvick  von  E.  Karras,  1898.  • 

Giessen,  Miinchow'sche  hof-  und  universitiits-druckerei  (0.  Kindt) 
1903. 

b.  Leipzig,  W.  Engelmann,  1899. 

not  Leipzig,  W.  Engelmann  [Hofbuchdruckerei  S.  Geibel  in  Alten- 

burg]  1899. 
Leipzig,  1898. 

not  Leipzig,  1898.  Druck  von  C.  H.  Schulze  &  co.  in  Griifenliaini- 

chen. 

11.  Fictitious  imprints. — Give  imprint  as  found  on  t.-p.,  followed  by 

actual  imprint  in  brackets,  as  follows  : 
Paris,  Imprimerie  Vincent,  1798  [Z.  e.  Bruxelles,  Moens,  1883] 
Imaginary  imprints  are  to  be  treated  as  part  of  the  title  of  the 
work,  when  the  real  imprint  can  be  ascertained,  the  latter  fol- 
lowing in  brackets  in  the  usual  position  ;  as, 

Morande,  Charles  Thevenot  de,  h.  1748. 

Le  gazetier  cuirasse,  ou,  Anecdotes  scandaleuses  de  la  cour  de  France. 
Imprime  ii  cent  lieues  de  la  Bastille.     [Londres]  1771. 

12.  If  the  place  or  publisher  varies  in  the  different  volumes  of  a  set, 

the  fact  is  to  be  stated  in  a  note. 

13.  Books  'privately  printed. — Give  the  statement  that  a  book  is  privately 

printed  as  it  appears  on  the  t.-p.  If  the  statement  does  not 
appear  on  the  t.-p.  it  is  to  be  supplied  in  a  note. 

14.  Language  of  imprint. — The  imprint  is  to  be  given  as  found  on  the 

t.  -p.  and  is  neither  to  be  translated  nor  transliterated. 

Date. 

1.  Undated  t.-p. — "When  there  is  no  date  on  the  t.-p.,  but  the  preface 

is  dated,  give  the  date  of  the  latter  preceded  by  "pref."  and  en- 
closed within  brackets ;  as.  New  York,  E.  Steiger  [pref.  1892] 

If,  however,  it  is  possible  to  ascertain  the  actual  date  of  publica- 
tion from  other  sources,  this  date  is  to  be  given  in  the  imprint 
Avithin  brackets,  the  date  of  the  preface  being  given  in  a  note  only 
when  there  is  a  wide  discrepancy  between  it  and  the  ascertained 
date  of  publication. 

2.  Irregularly  dated  t.-p. — When  the  work  consists  of  many  volumes 

with  different  dates,  whether  of  the  same  or  of  different  editions, 
give  in  the  imprint  the  inclusive  dates  separated  by  a  dash  and 
state  in  a  note  or  in  contents  the  dates  of  the  individual  volumes 
and  the  numbers  of  their  respective  editions. 

Example : 

Bancroft,  George,  1800-1891. 

History  of  the  United  States  from  the  discovery  of  the  American 
continent.     Boston,  Little,  Brown  &  co.,  1838-74. 

10  V.     22*""'. 

V.  1, 15th  ed.,  1857;  v.  2,  4th  ed.,  1838;  v.  3,  3d  ed.,  1840;  v.  4-10, 
1852-74. 


20  SPECIAL  RULES  ON  CATALOGING 

IMPRINT— Continued. 

When  only  one  volume  (e.  g.  the  first  one)  is  irregularly  dated,  as 
in  the  case  of  collected  works  with  an  introductory  volume  issued 
after  the  others,  the  date  may  be  given  in  the  following  form  : 

1876-79  [V.  1,  '79] 

When  there  are  only  two  volumes  in  a  work,  give  the  dates  in  the 
order  of  the  volumes,  separated  by  a  comma  in  place  of  the  usual 
dash.     Thus : 

Collignon,  Edouard  i.  c.  Romain  Charles  Edouard,  1831- 

Cours  de  inecanique  appliquee  aux  constrnction.s  ...     Paris,  Dunod, 

1885, '80. 
2  V.     tables,  diagrs.     24J°"'. 
1.  ptie.:  3.  ed.;  2.  ptie. :  2.  ed.  rev.  et  augm. 

3.    Copyright  dates. — a.  ^^^hen  there  is  no  date  on  the  t.-p.  of  a  copy- 
righted book,  give  the  date  of  copyright  in  imprint,  preceded  by 
a  superior  "  c  "  and  bracketed  ;  as, 
New  York,  H.  Holt  &  co.  ["1894] 

It  is  not  usually  necessary  to  do  this  in  the  case  of  current  publi- 
cations when  the  exact  year  of  issue  is  known  from  other  sources. 

b.  If  the  date  of  the  copyright  entry  is  earlier  than  the  date  of  issue, 
the  former  need  only  be  given  in  exceptional  cases,  for  instance 
when  the  existence  and  date  of  an  earlier  (first)  issue  or  edition 
have  not  been  definitely  established,  or  when  a  more  precise  date 
can  not  be  given. 

Examples : 

a.  AVheii  the  t.-p.  is  dated,  write:  1902  [n899] 

b.  When  the  t.-p.  is  not  dated,  but  bears  copyright  notice,  write: 

[1902,  n878. 

c.  When  there  is  no  date  on  the  t.-p.  and  the  date  of  copyright 
printed  on  the  verso  of  t.-p.  differs  from  that  furnished  by  the 
records  of  the  Copyright  office,  give  the  former  in  the  imprint 
and  the  latter  in  a  note. 

DISSERTATIONS. 

(Rule  13,  printed  Aug.  30, 1905 — Supplementing  A.  L.  A.  Advance  ed.,  sect.  39; 
Cutter,  4th  ed.,  sect.  6) 

The  title-pages  of  dissertations  generally  embody  a  more  or  less  uniform 
statement  in  regard  to  the  faculty  or  institution  before  which  the  thesis 
is  presented,  and  of  the  degree  for  which  its  author  is  a  candidate.  It 
is  unnecessary  to  repeat  this  statement  in  full  in  every  title.  The  essen- 
tial parts  can  best  be  given  in  a  note.  (See  examples  under  the  rule 
which  follows) 

The  title  is  to  be  given  in  the  briefest  form  omitting  author's  name, 
etc. 

Note  1. — Rules  (not  in  print)  of  July  23  and  Nov.  12,  1901,  on  abbrevia- 
tions and  omissions  are  therefore  not  to  affect  titles  of  dissertations. 

Note  2. — If  the  dissertation  is  a  text  edited  by  the  candidate  for  a  degree 
and  is  entered  under  the  author  or  title  of  that  text,  the  name  of  the 
editor  (author  of  the  dissertation)  is  not  to  be  omitted. 

Note  3. — Added  entry  (form  entry)  is  to  be  made  for  all  American  dis- 
sertations under  the  heading,  Dissertations,  American.  (These  cards 
to  be  omitted  from  the  official  and  3d  catalogs) 


SUPPLEMENTING  A.  L.  A.  RULES  21 

DISSERTATIONS— Continued. 

Examples  illustrating  form  of  entry  and  of  the  note  of  thesis,  dis- 
sertation, etc. : 

a.  American  dissertations. 

1.  Stockard,  S[allie]  W[alker) 

The  history  of  Alamance  ...  Raleigh,  N.  C,  Capital  printing  com- 
pany, 1900. 

1G6  p.,  front.,  pi.,  ports.     22'=°'. 

Thesis  (m.  a.) — University  of  North  Carolina. 

2.  Philoxenus,  hp.  of  Mahhotjh. 

Three  letters  of  Philoxenns,  bishop  of  Mabbogh  (485-519)  ...  ed. 
from  Syriac  manuscripts  ...  by  Arthur  Adolphe  Vaschalde  ...  Rome, 
Tip.  della  R.  Accad.  dei  Lincei,  1902. 

XV,  190  p.,  1  1.     25"'". 

Thesis  (ph.  d.  ) — Catholic  university  of  America, Washington,  D.  C. 

b.  French  and  Belgian  dissertations. 

Moutin,  Lucien,  1855- 
Du  diagnostic  de  la  suggestibilite.     Paris,  1896. 
110  p.     25™. 
These — Univ.  de  Paris. 

Note. — If  there  are  two  universities  in  a  city,  they  are  to  be  distin- 
guished by  their  respective  names.  Consult  Minerva  and  Catalogue 
des  theses,  e.  g.  These — Univ.  de  Paris.  Th^se — Institut  catholique, 
Paris. 

c.  German  dissertations. 

1.  Weber,  Ludwig  Felix,  1879- 

Marchen  und  schwauk.     Eine  stilkritische  studie  zur  volksdichtung  ... 
Kiel,  Druck  von  H.  Fiencke,  1904. 
2  p.  1.,  82,  [2]  p.     23^"-". 
Inaug.-diss. — Kiel. 

2.  Apocalypsis  Anastasiae. 

Apocalypsis  Anastasiae;  edidit  Rudolfus  Homborg...     Lipsiae,  typis 
B.  G.  Teubneri,  190.S. 
XV,  26  p.,  1  1.    ni"^. 
Inaug.  -diss. — Leipzig. 

d.  Dutch  dissertations. 

Westrate,  Hendrik  Abraham. 
Gelderland  in  den  patriottentijd  ...     Arnhem,  P.  Gouda  Quint,  1903. 
XV,  373,  [4,  p.     IQ¥'^. 
Proefschrift — Utrecht. 

e.  Swedish  dissertations. 

Sandegren,  Magnus  i.  e.  Sven  Axel  Magnus,  1859- 

Till  historien  om  statshviilfningen  i  Sverige  1809.     G5teborg,  Gote- 
borgs  Handelstidnings  aktiebolags  tryckeri,  1890. 

2  p.  1.,  86  p.     26i'=-". 

Akademisk  af handling— Upsala. 

f .  Treat  like  other  books  the  dissertations  of  other  countries  ( Nor- 

.  wegian,  Danish,  etc. )  the  title-pages  of  which  do  not  contain 
a  generally  uniform  statement  of  thesis  or  degree.  Whenever 
the  latter  statement  appears  on  the  title-page  and  the  connec- 
tion permits  its  separation  from  the  title,  it  is  to  be  given  in 
a  note,  to  consist  preferably  of  the  word  thesis  followed  by  the 
name  of  the  university,  e.  g. 
Thesis— Copenhagen. 
For  form  of  imprint  see  Suppl.  rule  no.  12  (Imprint — 10) 


22  SPECIAL  RULES  OA'  CATALOGING 

MONASTERIES,  ABBEYS,  CONVENTS,  ETC. 

(Rule  14,  printed  Aug.  30,  1905 — Supplementing  A.  L.  A.  Advance  ed.,  sect.  32; 
Cutter,  4th  ed.,  sect.  83) 

a.  Enter  monasteries,  convents,  abbeys,  priories,  etc.,  Avhich  are  located 

in  a  city  or  town  under  the  name  of  the  latter  and  refer  from  the 
name  of  the  institution. 

Examples : 

1.  Angers,  France.     Saint  Aubin  {Benedictine  abbey) 

2.  Kerity,  France.     Beauport  {Preinunstratensianmomistery) 

3.  Vienna.     U.  L.  F.  zu  den  Schotten  [Benedictine  ahbey) 

b.  When  a  village  or  town  has  grown  up  around  a  monastic  institu- 

tion and  bears  the  same  name  as  the  latter,  the  entry  is  to  take 
the  following  form  : 

1.  Gorze,  Alsace-Lorraine  {Benedictine  abhey) 

2.  Clairmarais,  France  {Cistercian abbey) 

3.  Fulda,  CUr.  [Benedictine  monastery) 

4.  Einsiedeln,  Sintzerland  {Benedictine  monastery) 

5.  St.  Gall,  Switzerland  {Benedictine  monastery) 

As  distinct  from 

Fulda,  Ger.  {City) 
Einsiedeln,  Switzerland  {City) 
St.  Gall,  Switzerland  [Canton) 
St.  Gall,  Suitzerland  {City) 

c.  A  monastery  or  other  monastic  institution  not  located  in  a  city, 

town,  or  village  is  to  be  entered  under  its  name. 

Examples  : 

1.  La  Grande  Chartreuse  {Monaster)/) 

2.  Bertaud,  Notre-Dame  de  {Cartliusian  monastery) 

d.  Enter  British  aljljeys,  priories,  etc. ,  as  follows  : 

Bury  St.  Edmunds  {Abbey) 
Ely  monastery. 
Tintern  abbey. 

INDIAN   SCHOOLS. 

(Rule  15,  printed  Aug.  30, 1905— Supplementing  A.  L.  A.  Advance  ed.,sect.  21  and 
36;  Cutter,  4th  ed.,  sect.  69  and  87) 

Enter  Indian  schools  of  the  U.  S.  Indian  service  and  denominational 
and  private  schools  which  receive  government  support,  under  the 
name  of  the  place  where  located,  (cf.  Information  and  lists  of 
schools  in  the  Reports  of  the  Commissioner  of  Indian  affairs) 

Refer  from  the  name  of  the  school  and  from  the  subject  heading : 
Indians  of  North  America — Education. 

Examples  of  schools  : 

Carlisle,  Pa.     Indian  industrial  school. 
Hampton,  Va.     Normal  and  agricultural  institute. 
Lawrence,  Kan.     Haskell  institute. 
Pipestone,  Minn.     Indian  training  school. 
Tomah,  Wis.     Indian  industrial  school. 
Phoenix,  Ariz.     United  States  industrial  school. 
Riverside,  Cal.     Indian  industrial  school. 
Greenville,  Cal.     Indian  industrial  school. 
Morris,  Minn.     Indian  school. 


.SUPPLEMENTING  A.  L.  A.  RULES  23 

INDIAN   SCHOOLS— Continued. 

Private  Indian  schools  not  a  part  of  the  U.  S.  Indian  service  and  not 
receiving  government  support  are  to  he  entered  according  to  the 
general  rule  for  Private  schools,  {cf.  Rules  for  corporate  entry, 
reprinted  from  Library  journal,  Feb.  1905,  sect.  25) 

SOCIETIES  (Added  entries) 

(Rule  16,  printed  Aug.  30,  1905) 

1.  Form  headings  :  All  the  publications  of  a  society  are  to  have  added 

entry  under  the  form  headings 

(a)  Societies; 

(b)  Learned  institutions  and  societies. 

(The  latter  a  subheading  under  name  of  country  or  place  where  the 
society's  headquarters  are  located) 

These  form  entries  are  to  be  filed  in  public  catalog  only. 

2.  Subject  headings  :  Collections,  memoirs,  reports,  transactions,  etc., 

of  societies  or  institutions  are  to  be  entered  under  the  name  of 
the  subject  or  subjects  of  which  they  treat,  the  su])division  Socie- 
ties being  added  in  the  heading. 

(The  charter,  constitution,  by-laws,  lists  of  members,  and  similar  pub- 
lications which  contain  as  a  rule  little  or  no  matter  dealing  with  those 
subjects  and  relate  almost  exclusively  to  the  organization  or  management 
of  a  society  are  therefore  not  to  be  entered  under  subject) 

Example  : 

The  Constitution,  By-laws,  Papers  and  proceedings  of  the 
American  economic  association  will  all  have  added  entry  under 
the /or?)i  headings 

(a)  Societies. 

(b)  U.  S. — Learned  institutions  and  societies. 

But  only  the  Papers  and  proceedings  will  appear  under  I  he  subject 
heading 

(c)  Economics — Societies. 

3.  Works  about  societies,  e.  g.  a  history  or  bibliography  of  societies  of 

a  particular  class  or  kind,  are  to  be  entered  as  follows  : 

Chemical  societies.  {not  Chemistry — Societies) 

Entomological  societies — Bibl.  (not  Insects — Societies— Bibl.) 

Ornithological  societies — Bibl.  {not  Birds — Societies — Bibl.) 

Example  : 

Bolton's  "Chemical  societies  of  the  nineteenth   century"  will 
appear  under 

Chenjical  societies — Bibl. 

These  headings  may  be  subdivided  by  country  or  locality  when 
necessary,  c.  g. 

Deniker's  "  Bibliographic  des  travaux  scicntif.  pub.  par  les  socie- 
tes  savantes  de  la  France"  will  appear  under 

1.  Scientific  societies — France— Bibl. 

2.  France— Learned  institutions  and  societies — Bibl. 


24  SPECIAL  nril'JS  ON  CATALOGING 

ATLASES. 

(Rule  17,  printed  Dec.  26,  1905— Amending  previous  rule  of  July,  1898) 

Atlases  which  accompany  any  given  work  are  not  as  a  rule  to  be  cata- 
loged separately.  After  imprint  and  collation  write  and  atlas. 
e.  g. 

Mahan,  D^ennisj  H[art]  1802-1871. 
Industrial  drawing  ...     New  York,  J.  Wiley  &  sons,  1877. 

xiii,  209  p.     col.  front,  (plan)  illus.     24°'".     andatlasof30fold.pl. 
2;ijx  14=™. 

When  the  title  of  the  atlas  differs  from  that  of  the  main  work  (and 
more  particularly  when  there  is  a  special  compiler)  the  form  of 
entry  which  has  been  adopted  for  independent  supplements  and 
indexes  is  to  be  preferred  ;  e.  g. 

Mirabeau,  Honore  Gabriel  Riquetti,  conite  de,  1749-1791. 

De  la  moiiarchie  prnsbienne,  sons  Frederic  le  Grand  ...     Londres.  1788. 
4  V.     front,  (port. )  pi.,  tables  (partly  fold.)     2()"". 

Atlas  de  la  monarcliie  prussienne.     Londres,  1788. 

2  p.  1.,  4  p.,  9;^  pi.,  10  maps,  tables  (partly  fold.)     4P™. 
The  maps  are  by  Ed  me  Mentelle. 

ADDED   ENTRIES  (TITLE) 

(Rule  18,  printed  Dec.  26,  1905 — To  replace  previous  suppl.  rule  of  June,  1898) 

Added  (title)  entry  is  to  be  indicated  on  the  back  of  the  main  author 
cai-ds  as  follows : 

1.  For  all  dramas  and  works  of  fiction. 

2.  *For  all  works  published  (a)   anonymously,  (b)  under  ini- 

tials, (c)  under  asterisks  or  other  typographical  devices, 
the  authors  of  which  have  been  identified. 

3.  For  all  works  whose  titles  are  significant  or  likely  to  be  re- 

membered. 

4.  I  For  publications  which,  according  to    Library  of   Congress 

rules,  may  be  entered  under  the  name  of  a  corporate  body, 
a  society,  institution,  government  department,  or  the  like, 
but  which,  according  to  the  rules  of  many  foreign  libraries, 
are  treated  as  anonymous,  and  are  therefore  likely  to  be 
looked  for  under  title. 
When  there  are  several  editions  of  the  same  work,  only  one,  prefer- 
ably the  latest,   is  to  have  added  title  entry.      The  card  for  this 
edition  is  to  be  stamped  :   "For  other  editions  hce  ..." 

ADDED   ENTRIES  (SEVERAL  EDITIONS) 

(Rule  19,  printed  Dec.  20,  1905— To  replace  previous  suppl.  rule  of  Aug.  6,  1901) 

When  there  are  several  editions  of  the  same  work  in  the  Library,  only 
one  is  as  a  rule  to  be  represented  under  subject,  translator,  editor, 
or  added  title  entry.  As  far  as  practicable  this  edition  is  to  be  the 
most  useful  (earhest  or  latest)  or  the  most  valuable  (best  edited, 
first,  or  rarest)  as  the  case  may  be. 

*NoTE. — This  will  include  practically  all  entries  under  heading.^  not  taken 
directly  from  the  title  (and  usually  enclosed  within  square  brackets) 

t  Annual  reports,  proceedings  and  transactions  of  societies,  institutions, 
and  other  bodies  are,  as  a  rule,  to  be  excepted  unless  the  title  is  significant. 


SUPPLEMENTING  A.  L.  A.  RULES  25 

ADDED   ENTRIES  (SEVERAL  EDITIONS)— Continued. 

Translations,  one  from  each  language  (as  far  as  practicable  the  best 
or  most  useful  when  there  are  several)  are  also  to  be  entered  under 
the  subject. 

The  author  card  for  that  edition  or  translation  which  is  to  be  repre- 
sented under  the  added  entries  is  to  be  distinguished  as  follows  : 

To  the  left  of  the  added  entries  (on  the  face  or  back  of  the  card, 
as  the  case  may  be)  write  :  ' '  Stamp  '  for  other  editions. ' ' ' 

On  the  author  cards  for  other  editions  write,  in  the  place  indicated 
above,  the  word  "Stamped." 

When  the  cards  have  been  thus  marked  and  a  new  edition  necessi- 
tates further  added  entries  (new  editor,  additional  subjects,  etc.) 
special  care  must  be  taken  to  indicate  clearly  on  the  author  card 
that  the  new  entries  are  to  be  written  by  the  copyists,  and  are  not 
to  be  omitted  from  the  catalog.  For  this  purpose  neiv  added  entries 
are  to  be  distinguished  by  the  word  ' '  Write. ' ' 

TITLES  AND  TITLE-PAGES  IN  DIFFERENT  LANGUAGES. 

(Rule  20,  printed  Feb.  2i,  1906.     cf.  A.  L.  A.  rule  57) 

1.  Title-pages  and  text  in  two  languages. 

Of  title-pages  in  different  languages,  with  text  likewise  in  more  than 
one  language,  choose  the  one  which  is  printed  in  roman  or  gothic 
characters.  When  neither  title-page  is  printed  in  roman  or  gothic, 
or  when  they  are  both  in  one  or  the  other  of  these  types,  select  the 
one  which  is  in  the  original  language.  When  the  original  language 
cannot  be  ascertained,  the  main  title-page  is  to  be  chosen,  or,  when 
that  cannot  be  determined,  the  first.  INIention  in  a  note  the  unused 
title  and  the  text. 

Note. — The  added  title  is  to  be  quoted  when  it  contains  additional  infor- 
mation of  importance. 

2.  Title-pages  in  different  languages,  text  in  one  language. 

When  there  are  two  title-pages  with  text  in  only  one  language,  the 
title-page  which  agrees  with  the  text  is  to  be  followed.  Exceptions 
to  this  are  Greek,  Russian,  Oriental,  and  occasionally  also  Ameri- 
can Indian  texts  with  title-pages  in  the  original  and  also  in  Latin, 
French,  English,  or  some  other  language  which  employs  roman  or 
gothic  characters.  Here  the  title  in  roman  or  gothic  is  always  to  be 
selected.     Mention  in  a  note  the  unused  title  and  the  text. 

3.  One  title-page  with  titles  in  two  languages. 

When  the  title  is  printed  in  two  languages  on  the  same  title-page 
(there  being  but  one)  give  both  titles  with  the  customary  abbrevia- 
tions and  notes. 

Exception.  When  one  of  the  titles  is  in  a  language  which  employs 
characters  other  than  roman  or  gothic,  it  is  to  be  omitted,  only  the 
title  which  is  in  roman  or  gothic  type  l)eing  then  given.  A  note  is 
to  be  made  of  the  unused  title  and  the  text. 


26  SPECIAL  RULES  ON  CATALOGING 

TITLES  AND  TITLE-PAGES   IN   DIFFERENT   LAN 

GU  AGES— Continued. 

Note  1. — In  early  and  rare  books,  or  wlien  souie  material  variation  exists 

between  the  two  titles,  both  are  to  be  given. 
Note  2. — When  there  are  more  than  two  titles,  give  the  tirst  two  which 

are  printed  in  rouian  or  gothic  type.     If  one  of  the  succeeding  titles 

is  in  English,  this  also  is  to  be  given. 

4.  Arrangements  or  combinations  of  titles  and  title-pages  in  different 
languages  not  provided  for  in  rules  1-3  arc  to  be  submitted  for 
special  decision. 

AGRICULTURAL  EXPERIMENT  STATIONS. 

(Rnle  21,  printed  Feb.  24,  1906) 

Enter  agricultural  experiment  stations  of  the  United  States  under  the 
name  of  the  state  or  territory  in  which  they  are  organized.  Include  in 
the  heading  the  name  of  the  place  where  the  station  is  located.  Refer 
from  the  university  or  college  of  which  the  station  may  form  a  depart- 
ment, from  the  name  of  the  station,  if  it  is  at  all  distinctive,  and  from 
the  name  of  the  place  where  it  is  located,  e.  g. 

New  York  (State)     Agricultural  experiment  station,  Geneva. 
Refer  from        Geneva,  N.  Y.     Agricultural  experiment  station. 

New  York  (State)     Cornell  agricultural  experiment  station,  Ithaca. 

nf     r  /  Cornell  univer.^ity.     Agricultural  experiment  station. 

Jxejerjroiii     \ithaca,  N.  Y.     Agricultural  experiment  station. 

Hawaii  (Ter. )     Agricultural  experiment  station,  7fonoZi<^n. 
Refer  from        Honolulu.     Agricultural  experiment  station. 

Porto  Rico.     Agricultural  experiment  station,  Mai/agucz. 
Refer  from        Mayaguez,  Porto  Rico.     Agricultural  experiment  station. 


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